Bookkeeper // Office Manager

  • Hult Prize Foundation
  • Hult Prize Lebanon, BDD1280, Siryan Patriarcat, Beirut, Lebanon
  • May 29, 2019
Full time Accounting Admin-Clerical

Job Description

The role

In the role of Bookkeeper//Office Manager, you will inspect accounting books, organize and maintain financial records, and manage all invoicing, payments, and budgeting activities for Hult Prize Lebanon. Your work will provide you with a deep understanding of the operations side of the world’s biggest movement. There will be significant opportunities to grow into a more regional role, helping with other programs in Jordan and Egypt in the short term. In the role, you will find yourself at the core of the Hult Prize global expansion, working in a tightly knit, high-paced, entrepreneurial organization with a mission to change the world through innovative business.

 

You

You are an entrepreneurial self-starter with a strong drive to succeed and deliver on time. You have great attention to detail, you quickly learn new things and you enjoy being challenged in your work and your aim is to grow professionally every day. You have an excellent command of Microsoft Office and if English is not your mother tongue, you feel as comfortable communicating in English as in your native language. You are a collaborative communicator, and you may have previous experience and understanding of how to manage big groups of volunteers.



Primary Job Functions:

In your role as Bookkeeper, you will support the Hult Prize expansion with the following:

  • Create and examine statements and build internal processes (around invoicing, payables, receivables, and expenses) using Quickbooks or similar software to ensure accuracy
  • Inspect accounting books and accounting systems to keep up to date
  • Improve businesses efficiency where money is concerned
  • Coordinate with external auditor as required to ensure that statements and records comply with laws and regulations
  • Balance the annual budget of Hult Prize Lebanon
  • Keep track of daily invoices
  • Maintain the petty cash fund
  • Ensure that the vendors are paid and manage all the vendors working with Hult Prize Lebanon
  • Purchase supplies and equipment authorized by management
  • Monitor office supply levels and reorder as necessary
  • Record cash receipts and make bank deposits
  • Conduct a monthly reconciliation of every bank account
  • Conduct periodic reconciliations of all accounts to ensure their accuracy
  • Maintain an orderly accounting filing system
  • Process payroll in a timely manner
  • Provide clerical and administrative support to management as requested
  • Follow accounting policies and procedures



Required Skills:

  •    Familiarity with accounting systems and principles (Quickbooks, etc.)
  •    Ability to manage multiple projects at the same time
  •    Excellent project management skills
  •    Excellent verbal and written communication skills in Arab and English (required)
  •    Self-starter with killer instinct
  •    Outstanding communicator with a collaborative work style
  •    Ability to make presentations to groups of varying sizes
  •    Excellent command of Microsoft Office package
  •   1-2 years of experience as an accountant/bookkeeper